Admissions module

From prospect to active student, without losing anything along the way

Build admission flows of your own, follow every prospect by stage and turn applications into active enrollments. All digital, with no paperwork and no spreadsheets.

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Virtud admissions module screen
Digital process, no paperwork
100%
Data to type again when enrolling
0
Conversion funnel tracking
Live

A fully digital application

Families fill in the application online from any device, without visiting the school.

Pipeline by stage

Every prospect in their stage: application, assessment, interview, paperwork and confirmation.

Documents in the cloud

Request, receive and validate documents digitally. No physical paperwork and no lost folders.

Connected to the SIS

Once a place is confirmed, the prospect becomes an active student. No data typed again.

Institutions that trust Virtud

  • Institución demo 01
  • Institución demo 02
  • Institución demo 03
  • Institución demo 04
  • Institución demo 05
  • Institución demo 06
Features

Everything you need to run your admissions

From the first contact with a family to activating the student record, we cover every step of the process.

Application form
A configurable online form families fill in from their phone or computer, with nothing to install.
Prospect pipeline
A board view to follow each candidate through the stages your institution defines.
Appointments and interviews
Schedule interviews and entrance exams, notify families automatically and record results.
Document checklist
Define the documents each process requires and keep track of what was delivered and validated.
Automatic notifications
Tell families about every move: application received, appointment, missing documents and acceptance.
Several processes at once
Run admissions for different levels, school years or campuses at the same time, without mixing the data.
Conversion to enrollment
One click turns the prospect into an active student in the SIS, with no transfer errors.
Conversion reports
Admission funnel, conversion by stage, average times and lost prospects with the reason.
Prospect pipeline

See exactly what stage each candidate is in

No more digging through spreadsheets for who still owes documents or who has already been interviewed. The Virtud pipeline shows the state of all your prospects at a glance.

  • Stages you configure to match your process
  • An owner assigned per candidate
  • Move a stage forward in one click
  • Change history and internal notes
  • Filters by level, school year or coordinator
Admission prospect pipeline by stage
Application form

The first impression families get of your school

The application is the front door to the process. With Virtud you shape it to your institution, with the fields you need and the flow that works for your team.

  • Fields and sections you configure without coding
  • Access from any device
  • Automatic email confirmation on submit
  • The data stays in the prospect record
Online admission application form
Document management

No physical folders. No lost documents.

Define the documents each admission process requires. Families upload them from the platform and you validate them in one click: everything stays tied to the record.

  • A configurable list of required documents
  • File upload by the family
  • Validation and rejection with comments
  • Automatic alerts for pending documents
  • Documents move on to the active student record
See the record in the SIS
Students looking at information on a computer
How it works

The admission process from start to finish

Each stage is built so your team moves without friction and families can see where they stand at any time.

  1. Application

    The family completes the form online and is registered as a prospect automatically.

  2. Assessment

    Record exam or interview results straight into the candidate record.

  3. Paperwork

    Families upload the required documents; you validate them from the admissions panel.

  4. Confirmation

    Notify the acceptance and request the enrollment payment, tied to the billing module.

  5. Registration in the SIS

    One click turns the prospect into an active student without typing any data again.

Built for every role in the process

From leadership who need reports to families who want to know where their application stands.

A dashboard with the admission funnel, conversion by stage and a comparison between school years.

  • Conversion reports
  • Comparison between school years
  • Capacity by level and group

Ready to modernize admissions at your school?

Book a demo and see how Virtud turns a manual, scattered process into a digital flow you can trace.

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